A number of areas were discussed, mostly concerning the council's (non) use of email to contact plotholders, the matter of posters, and the council's postal mailshots. Anyone who would like full notes of the meeting may email Gilda at email@example.com
Ann Davies clarified that there will be only one mailshot this year coming through your letterbox, and this will be sent out with the invoices in early March. In this mailshot will come the show schedule, annual newsletter and everything else. PLEASE DON'T 'FILE IT IN WASTE PAPER BASKET' THINKING THERE WILL BE MORE LATER! There won't.
This means, of course, that anyone having no access to email or this website will be rather poorly informed. Please make sure you talk to your neighbours and let them know what is going on! It is more important than ever that people with email register their email with the publicity manager. This will ONLY be used for allotment business and will be shared with absolutely nobody. If you are reading this, please let us have your email if at all possible! The only person who will have access to it is the Publicity Manager
One thing that cropped up a few times recently is a confusion about the word "FORUM". This was used in the early days of the current system to describe the AGM of Ashford Allotment Society, and has come to be applied to the Committee of the Society. It has led to confusion with INTERNET FORUMS, which didn't exist way back then! It was decided that we would all stop talking about a "forum" at all, and use the words in the Society rules. This means ASHFORD ALLOTMENT SOCIETY ( made up of all the plotholders), and the COMMITTEE of the Society, made up of the site reps, the chairman, vice chairman, treasurer (LOL) secretary, bulk buying manager (Geoff), show secretary (Tony) and publicity manager (me, Gilda).